EBOO Consumables Reorder Guide for Facilities: Kits, Lines, Filters, Packaging Terms, and Inventory Planning

Facility-focused guide to EBOO consumables: reorder checklists, inventory planning, packaging terminology, and how to request the correct kits fast.

What Counts as "EBOO Consumables"?

EBOO consumables is the umbrella term for every disposable component that gets replaced between runs on an extracorporeal blood oxygenation and ozonation research device. That includes filter membranes, tubing circuits, pump segments, connectors, clamps, and drip chambers. Some buyers also use the phrase EBOO disposables interchangeably — both terms refer to the same category of single-use, run-specific parts.

For facilities running regular experimental schedules, consumables are the single largest recurring cost after the device itself. Getting the reorder process right — correct parts, correct quantities, correct timing — prevents downtime, avoids waste, and keeps per-run costs predictable.

The Three Product Tiers You Need to Know

Before placing any order, understand which tier you actually need:

1. Filters & Lines Complete Kits (10 Pack) — $795.00

The 10 pack is the standard bulk kits option. Each of the ten individually sealed kits contains a PES H200 High Flux membrane filter, full tubing circuit (arterial + venous lines), peristaltic pump segment, and all connectors. This is the most cost-effective configuration for any facility running more than a handful of experiments per month.

2. Full Tubing / Line Set (Single) — $55.00

A single complete circuit — identical contents to one unit from the 10-pack, purchased individually. Best for initial evaluation, training runs, or low-volume schedules where committing to a bulk order is not yet justified.

3. Replacement Filter Only — $25.00

The PES H200 membrane cartridge without tubing. Appropriate when your standard operating procedures permit limited tubing reuse and only the filter element needs refreshing between runs. This is the most targeted of the replacement parts options.

Browse all three tiers on the Filters & Lines catalog.

Facility Supply Planning: How Many Kits Do You Actually Need?

Inventory planning for facility supply starts with three numbers:

Step 1 — Calculate Your Run Rate

Count the average number of experimental runs per week. Multiply by 4.3 to get a monthly figure. Example: 5 runs/week × 4.3 = ~22 kits/month.

Step 2 — Add a Buffer

Add 10–15 % for training sessions, equipment qualification runs, and the occasional failed setup. Using the example above: 22 × 1.15 ≈ 25 kits/month.

Step 3 — Set a Reorder Point

Determine your supplier's typical lead time (3–7 business days for standard shipping) and set a minimum-stock threshold. A common rule: reorder when on-hand inventory drops below two weeks' supply. For our example facility, that trigger is ~13 kits.

Step 4 — Decide Pack Size

  • At 25 kits/month, ordering three 10 pack bundles per month (30 kits) provides a small surplus that builds a safety buffer over time.
  • Facilities with lower volume may prefer a mix: one 10-pack plus a few single sets.

Packaging and Handling Words Buyers Search

When procurement staff write specs or search supplier catalogs, they use specific packaging and handling terminology. Here is what the common terms mean in the context of EBOO consumables:

  • Sterile packaging — Each kit is sealed in a pouch or blister pack designed to maintain sterility until the moment of use. Look for an intact seal indicator on every package.
  • Sealed — The packaging has not been opened, punctured, or compromised. A broken seal means the kit should not be used.
  • Single-use — The kit is designed for one experimental run and should be disposed of according to your facility's waste protocols afterward.
  • Lot-tracked — Each package is printed with a lot number that ties back to the manufacturing batch. This supports traceability for audits and quality investigations.
  • Expiration-dated — Consumables have a defined shelf life. Always check the date during receiving inspection and rotate stock FIFO (first in, first out).
  • Individually packaged — Each kit within a multi-pack is sealed separately, so opening the outer carton does not compromise unused kits.

If your purchase order or RFQ includes these terms, suppliers can respond with precise confirmation rather than generic assurances.

How to Reduce Ordering Mistakes

Most ordering errors come from one of three sources: ambiguous product descriptions, missing device compatibility details, or quantity miscalculations. The fix is a standardized PO description block.

Template PO Description Block

Copy and adapt this template for your internal purchase orders:

———— PURCHASE ORDER — CONSUMABLES ————

Supplier: EBOO Filters (eboofilters.com)

Device compatibility: EBOO O3 Research Device 2026

Line item 1:

  • Description: Filters & Lines Complete Kit (10-Pack)
  • Part / SKU: [insert if known]
  • Quantity: _____ × 10-pack(s)
  • Unit price: $795.00 per 10-pack

Line item 2 (if applicable):

  • Description: Full Tubing / Line Set (Single)
  • Quantity: _____
  • Unit price: $55.00

Line item 3 (if applicable):

  • Description: Replacement Filter Only (PES H200)
  • Quantity: _____
  • Unit price: $25.00

Shipping method: Standard / Expedited / Rush (see note below) Delivery address: ______________________________ Requested delivery date: ______________________________ PO contact: ______________________________

Special instructions:

  • Please include lot numbers and certificates of conformity with shipment.
  • Ship in original manufacturer packaging; do not repackage.

————————————————————————

Using a block like this eliminates ambiguity and gives the supplier everything needed to fulfill the order on the first attempt. No follow-up emails, no wrong parts.

Shipping Options and Rush Shipping

Standard orders typically ship within 1–2 business days and arrive in 3–7 business days depending on destination. But research schedules do not always align with standard timelines.

If your facility needs rush shipping, here are best practices:

  • Flag urgency early. Do not wait until you are out of stock. Contact the supplier as soon as you identify a potential shortfall.
  • Specify "rush" in the PO. Use the shipping-method field in your purchase order to request expedited or next-day delivery.
  • Confirm availability before paying for speed. Rush shipping only helps if the product is in stock. A quick phone call or email to the supplier confirms inventory before you commit to expedited freight costs.
  • Budget for it. Expedited shipping can cost 2–5× standard rates. If rush orders happen frequently, it is a signal that your reorder point needs adjustment — not that you need faster shipping as a default.

For questions about current lead times and shipping options, check the FAQ page or reach out directly.

Wholesale and Volume Pricing Considerations

Facilities searching for wholesale EBOO consumables pricing are typically running high-volume programs — 50+ runs per month or operating multiple devices. Key considerations for volume buyers:

  • 10-pack pricing already reflects a volume discount compared to single-unit purchases ($79.50/kit vs. $55.00/kit — a 31 % savings per unit).
  • Standing orders can further streamline procurement by locking in a recurring monthly shipment at agreed quantities, reducing administrative overhead on both sides.
  • Multi-device facilities should consolidate orders when possible to maximize per-shipment efficiency and reduce total freight costs.

If your facility's volume justifies a custom arrangement, contact the EBOO Filters team to discuss options.

Replacement Parts Beyond Filters and Tubing

While EBOO consumables primarily refers to filters and tubing circuits, buyers sometimes search for replacement parts that fall outside the consumable category:

  • Peristaltic pump heads or rollers — These are device components, not consumables. Contact the device manufacturer for service parts.
  • UV lamp replacements — Lamp life depends on usage hours. Replacement is a maintenance item, not a per-run consumable.
  • Power cords, fuses, and fittings — Device-level replacement parts are typically sourced through the manufacturer's service channel, not the consumables catalog.

The important distinction: consumables are disposed of after each use; replacement parts are durable components that wear over time. Mixing the two in the same order can cause confusion for both the buyer and the supplier.

Traceability and Record-Keeping

Even if your facility is not subject to formal regulatory audits, maintaining a consumables log is good practice:

  • Record lot numbers for every kit used, linked to the experiment date, operator, and run ID.
  • File certificates of conformity from each shipment in a central location (digital or physical).
  • Track expiration dates in your inventory management system and flag kits approaching end-of-life.
  • Retain purchase orders and invoices for at least the duration of any related research project, plus your institution's standard retention period.

This level of documentation takes minutes per order but can save hours if a quality question arises later.

Frequently Asked Questions

What are EBOO consumables?

EBOO consumables (also called EBOO disposables) are the single-use components — filters, tubing circuits, pump segments, and connectors — replaced between each run on an EBOO research device.

Is there a difference between "consumables" and "disposables"?

In practice, no. Both terms describe the same category of single-use, per-run components. "Consumables" is the more common procurement term; "disposables" is more common in lab-bench conversation.

How do I set up a recurring consumables order?

Contact the EBOO Filters team to discuss a standing monthly order. Provide your average monthly volume, preferred pack size, and shipping address — the team can propose a schedule and confirm pricing.

Can I get rush shipping on consumable kits?

Yes. Flag the urgency in your purchase order and confirm stock availability with the supplier before selecting an expedited shipping method. Additional freight charges apply.

What if I order the wrong kit?

Review the All Sales Final policy for details. The best prevention is using the PO template above and confirming device compatibility before placing the order.

Where do I find answers to other common questions?

Visit the FAQ page for answers on shipping, returns, device specifications, and more.

Ready to Streamline Your Consumables Supply?

If your facility is tired of ad-hoc reorders, missed shipments, or wrong-part deliveries, consider setting up a standing monthly consumables order. Contact the EBOO Filters team with your device model, average monthly run volume, and preferred pack configuration. The team will propose a recurring schedule tailored to your facility's pace — so you can focus on research, not procurement.

All products referenced are for laboratory and research use only. Not cleared or approved by the U.S. FDA for clinical, diagnostic, or therapeutic applications.